Assignment - Infographics - 121
Objective
Create a flowchart in Canva that walks a student through the decisions involved in writing a formal letter, from identifying the purpose to sending the final version.
Instructions
Flowchart Steps and Decision Points
Map the following process:
Step 1: Identify your purpose What do you need this letter to do? (Apply for something / Make a complaint / Request information / Give information)
Decision 1: Do you know the recipient’s name?
- Yes → Address them as “Dear Mr./Ms. [Surname]” → Use “Yours sincerely” at the close.
- No → Use “Dear Sir/Madam” → Use “Yours faithfully” at the close.
Step 2: Gather your information What facts, dates, or supporting details do you need to include?
Step 3: Draft the letter structure Write in this order: sender’s address and date → recipient’s address → subject line → salutation → opening paragraph → body paragraph(s) → closing paragraph → sign-off.
Decision 2: Is the tone formal throughout?
- Yes → Proceed to proofreading.
- No → Revise: remove informal language, contractions (“don’t” → “do not”), or casual phrases.
Step 4: Proofread Check for: spelling, grammar, correct name and address, correct date, clear subject line.
Decision 3: Is the letter complete and correct?
- Yes → Send or submit.
- No → Return to the relevant step and correct.
Design in Canva
- Rectangular boxes for process steps.
- Diamond shapes for decision points.
- Clearly labeled Yes/No branches.
- A linear flow from top to bottom.
Required Elements
- All process steps and at least 3 decision points.
- “Sincerely vs. faithfully” rule shown as a decision branch.
- Tone-check decision included.
- Title: “Writing a Formal Letter: Step by Step.”