Assignment - Infographics - 120

Objective

Create an infographic in Canva that shows the layout of a formal letter, with each part labeled and explained using callout boxes.

Instructions

Letter Layout to Reproduce

Design a full formal letter on your canvas. The letter does not need to be about a real topic - use a short sample letter (for example, a student writing to a school principal requesting a leave of absence). Then add labeled callouts pointing to each part.

Parts to Label

Label and explain the following parts:

1. Sender’s Address (top right corner) - Your own address, written without your name. Include street, area, city, and date below it.
2. Date - Written below the sender’s address. Use the full date format: 20 March 2026.
3. Recipient’s Name and Address (left side, below the date) - The full name, title, and address of the person you are writing to.
4. Subject Line - A brief, clear statement of what the letter is about. Example: “Subject: Application for Leave of Absence.”
5. Salutation - How you address the recipient. Use “Dear Mr./Ms. [Surname]” if you know the name, or “Dear Sir/Madam” if you do not.
6. Opening Paragraph - State the purpose of the letter clearly in the first one or two sentences.
7. Body Paragraph(s) - Provide the details, reasons, or information supporting your request or message.
8. Closing Paragraph - Summarize the request or thank the reader. Example: “I look forward to your kind consideration.”
9. Sign-off - Use “Yours sincerely” if you used the recipient’s name in the salutation. Use “Yours faithfully” if you used “Dear Sir/Madam.”
10. Signature and Printed Name - Sign above and print your full name below.

Design in Canva

• Show the letter as a white page on a light background.
• Use callout arrows pointing from each part of the letter to a labeled explanation box.
• Color-code the callout boxes by section type: address/date in one color, salutation/sign-off in another, body sections in a third.

Required Elements

• A complete sample letter layout.
• All 10 parts labeled with callout boxes.
• The “sincerely vs. faithfully” rule clearly noted.
• Title: “How to Write a Formal Letter.”