What Supervision Is
Supervision
A relationship between a senior and a junior member of a profession that:
- Is evaluative.
- Extends over time.
- Serves to enhance the skills of the junior person.
- Monitors the quality of services offered by the junior.
Defining supervision is challenging; there are different meanings in different contexts.
Proctor’s Three Domains (1987)
- Formative (Educative). Relates to supervisee learning, development of skills, and development of professional identity.
- Normative (Managerial). Refers to accountability, developing best practice principles, ethical and legal considerations, compliance with organisational procedures and professional standards, for the well-being of users/clients.
- Restorative (Supportive). Considers the impact of work on the supervisee and the necessary psychological support required. This function helps lessen the stresses and impacts of the work and promote supervisee’s well-being.
Common Structural Problems & The Solution
Three problems when the supervisor and manager roles blur in a multi-level organisation:
- Managers do supervision and neglect their own work (strategy, planning, external relations).
- Organisations then add more management levels to cover the missing management work, raising overhead.
- Supervisors do not learn the role because the work has been taken over by managers.
The solution that organisational research consistently points to: clarify the supervisor role, strengthen the authority of first-line supervisors, and let managers focus on management.
Supervision is the evaluative relationship between a senior and a junior member of a profession. Four elements together define it: it is evaluative, extends over time, develops the junior’s skills, and monitors the quality of services offered. The role is often confused with management, and the structural problems that confusion causes are worth knowing.
A working definition
A useful working definition has four parts.
Supervision is said to be a relationship between senior and junior member of a profession that: Is evaluative. Extends over time. Serves to enhance the skills of the junior person. Monitors the quality of the services offered by the junior person.
Four elements together define supervision.
Evaluative
Supervision involves judgement. The senior assesses the junior’s work. Not informally; deliberately.
In a school, supervision includes lesson observation with feedback, review of work products, assessment of progress against targets.
Extends over time
Supervision is not a single event. It is an ongoing relationship. A teacher who sees the supervisor once a year for a formal review is not really being supervised. A teacher who works with the supervisor weekly over a term is.
Enhances the junior’s skills
Supervision is not just oversight. It is development. The supervisor’s job includes helping the junior grow.
This distinguishes supervision from inspection. An inspector checks compliance. A supervisor develops capability.
Monitors quality of services
Supervision also protects the quality the organisation offers. The junior’s work affects the users (in a school, students and parents). The supervisor ensures the quality remains adequate.
Why the definition matters
A school principal can ask of each of her senior staff: are they really supervising the people who report to them? The answer is yes only if all four elements are present.
A coordinator who meets her teachers monthly but does not evaluate, does not focus on developing them, and does not monitor quality is not supervising. She is meeting with them.
A coordinator who evaluates harshly but does not develop, or who develops without protecting quality, is doing only part of the supervisor’s work.
The full job is harder than it sounds.
Why definition is challenging
Defining supervision is challenging because the term carries different meanings in different contexts.
In different professions, supervision means different things.
- Medical supervision. Senior doctor supervising junior. Heavy emphasis on patient outcomes.
- Counselling supervision. Senior counsellor supervising junior. Heavy emphasis on the supervisee’s wellbeing and ethical practice.
- Educational supervision. Senior educator supervising junior teacher. Mix of all elements.
- Industrial supervision. Foreman supervising workers. Heavy emphasis on quality and productivity.
The variation makes a clean definition hard. The four-element definition above captures the common core.
Proctor’s three domains
A useful framework comes from Proctor (1987), who identified three domains of supervision.
Formative (Educative)
Relates to supervisee learning, development of skills and development of professional identity.
The formative domain is about growth. Helping the supervisee become a better professional. Building her skills, broadening her understanding, shaping her professional identity.
In a school: a coordinator helping a new teacher develop her classroom management. A department head coaching a teacher in her subject matter. A deputy supporting a coordinator’s leadership development.
The formative domain is developmental. The supervisor is teaching the supervisee how to do the work better.
Normative (Managerial)
Refers to accountability, developing best practice principles, ethical and legal considerations, compliance with organisational procedures and professional standards for the well-being of the users/clients.
The normative domain is about standards. Ensuring the supervisee meets professional and organisational standards. Holding her accountable to ethical and legal requirements.
In a school: ensuring a teacher uses approved methods. Holding her to the school’s standards. Catching ethical lapses.
The normative domain is regulatory. The supervisor is making sure the supervisee operates within the lines.
Restorative (Supportive)
Considers the impact of work on the supervisee and the necessary psychological support required to offer professional support to the supervisee. This function can help lessen the stresses and impacts of the work and promote supervisee’s well-being.
The restorative domain is about wellbeing. Supporting the supervisee through the emotional demands of the work. Helping her manage stress, process difficult experiences, sustain herself in the work.
In a school: supporting a teacher who has had a difficult parent encounter. Helping a coordinator through a stressful term. Noticing burnout signs and intervening.
The restorative domain is supportive. The supervisor is keeping the supervisee sustainable.
All three domains together
The three domains must work together.
A supervisor who only does formative work (helping the supervisee grow) but ignores normative work (standards and accountability) produces a developmental relationship that may drift from professional requirements.
A supervisor who only does normative work (checking standards) but ignores formative work (development) produces compliance without growth.
A supervisor who does formative and normative but ignores restorative work (support) produces a relationship that does not sustain the supervisee. Burnout and exit follow.
The healthy supervision attends to all three. The mix may shift depending on what the supervisee needs at any moment. A new teacher needs more formative work. A teacher near burnout needs more restorative work. A teacher with ethical issues needs more normative work. The supervisor reads the situation and provides accordingly.
The implications for organisations
A common structural problem affects how supervision is set up in many multi-level organisations.
The role of a supervisor, as differentiated from that of a manager, is often very hazy in a multi-level organisation. In some cases, every level of management gets involved in supervision and duplicates the function. Often, this produces negative results.
When supervision is everyone’s job, it is no one’s job. The school principal, the deputy, the coordinator, and the senior teacher may all be supervising the same teachers, duplicating effort and contradicting each other.
Three specific problems follow.
1. Managers do their own work less
Leaves little time for managers to perform their own jobs, which are distinctly different, and essential.
When senior managers do supervision work, they neglect their own work. Strategic decisions, financial planning, external relations all suffer because managers are too busy supervising.
2. Organisations add management layers
When the organisation feels the managerial activities are not being done, it adds additional levels of management, increasing overhead costs.
To make up for the missing management work, organisations hire more managers. The cost rises. The problem (managers doing supervision instead of management) is not solved.
3. Supervisors don’t learn
Managers using up supervisors’ work denies supervisors learning by experience: cannot be offset with training.
When managers do supervision work, the actual supervisors do not learn to do it. They never develop the skill. The next generation of supervisors is weak because they were never given the work.
What successful organisations do
Organisational research consistently points in one direction: successful organisations strengthen the authority of first-line supervisors and expand their control. The fix follows from the diagnosis. Clarify the supervisor role and give it real authority. Let supervisors supervise. Let managers manage. Each does the work appropriate to her position.
For a school, this means:
- Coordinators supervise their teachers. With real authority over evaluation, development, and standards.
- Department heads supervise coordinators. With real authority.
- Deputies and the principal do management. Not duplicating the supervisors’ work.
The clarity produces better supervision (because supervisors learn and grow into the role) and better management (because managers focus on management).
Four elements: Evaluative, Extends over time, Enhances skills, Monitors quality.
A relationship missing any element is not really supervision. Inspection without development is not supervision. Development without quality monitoring is not supervision. One-time meetings are not supervision.
Three domains (Proctor):
Formative. Educational; develops the supervisee’s skills and professional identity.
Normative. Managerial; standards, accountability, ethics, compliance.
Restorative. Supportive; supports the supervisee’s wellbeing through the demands of the work.
A healthy supervisor attends to all three. The mix shifts based on what the supervisee needs at the moment. Missing any domain produces predictable failures.
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